1Who we are
This website, topnotchfoundation.com, is operated by TOPNOTCH FOUNDATION ("Topnotch Foundation", "we", "us", "our"), A-84, 1st Floor, Sector-4, Noida, Uttar Pradesh 201301, India. We are a research, ratings and media consultancy that conducts market research and organises national recognition platforms and award ceremonies.
For the purposes of Indian data protection law, including the Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000, Topnotch Foundation is the organisation that decides how and why your personal information is used.
2Scope of this policy
This policy applies to personal information we collect:
- through this website, including the nomination form, call-back and enquiry forms and the contact form;
- by phone, email, WhatsApp or in person when we discuss a nomination, participation, sponsorship or a research study;
- at our award ceremonies, summits and related events.
It does not apply to other websites you reach through links on our site, such as YouTube, Google Maps or the websites of our media partners. Those websites have their own privacy policies.
3Information we collect
Information you give us in a nomination: nominee name, organisation name, designation, address, city, state, pin code, country, mobile and phone numbers, email address, website, name, email and mobile of the MD / Chairman, year of incorporation, number of employees, financial turnover range, type of products or services, a description of the organisation, awards won, the nomination category, how you heard about us, who sent you the invitation, and any profile or brochure file you upload.
Information you give us in an enquiry or call-back request: name, organisation, phone number, email address, your preferred time for a call, the topic or package you are interested in and your message.
Information for participation and billing: the names of the people who will attend, the spelling of names for the trophy and certificate, billing name and address, GST number and the details of your bank transfer or cheque. We do not collect card numbers or bank passwords on this website.
Information from our events: photographs, video recordings and interviews taken at our ceremonies, and the names and organisations of awardees and guests.
Technical information: when you use the website our server records your IP address, browser type, the pages requested and the date and time. We use the IP address of form submissions to stop spam and limit repeated submissions.
4How we use your information
- To evaluate nominations: our research team studies each nominee against the benchmarks of the category.
- To communicate with you: to confirm receipt, ask for documents, share the result of the evaluation, send the confirmation letter, invoices, event details and invitations.
- To organise the ceremony: guest lists, seating, entry passes, trophy and certificate engraving, hospitality and venue security.
- For billing and legal compliance: invoices, GST records and accounting.
- For publicity of the awards: publishing awardee names, organisations, categories, photographs and videos on this website, on social media, in PR reports, in the awards souvenir and through our media and telecast partners (see section 6).
- To reply to enquiries about sponsorship, research studies and other services.
- To keep the website secure and prevent spam, fraud and misuse.
- To invite you to future editions of our awards and events. You can opt out at any time (see section 12).
5Your consent
When you submit a form on this website, confirm the consent box or share your details with our team, you agree to the use of your information for the purposes described in this policy. Where information about another person is included — for example the MD / Chairman of the nominated organisation — you confirm that you are authorised to share it.
You may withdraw your consent at any time by writing to us. Withdrawing consent does not affect anything done before you withdrew it, and we may still keep information that the law requires us to keep, such as tax records.
6Photographs, videos and media coverage
Our ceremonies are public recognition events. They are photographed and filmed by our team and by accredited media, and may be telecast on television channels and shared online.
- By attending, you agree that you may appear in photographs, video recordings, live streams and telecasts of the event.
- The names, organisations, categories and photographs of awardees may be published on this website (including the Media pages), on our social media channels, in PR reports, in the awards souvenir and by our media partners.
- Television channels decide how a telecast is edited; we cannot control which moments or which awardees appear in a broadcast.
- If you would like a photograph of you removed from our website, write to us with a link to the page. We will remove it from our own website and channels within a reasonable time. We cannot recall material already published by independent media.
8Third-party services on this website
- Cloudflare protects and speeds up this website. It processes technical information such as IP addresses and may set security cookies.
- Google Fonts provides the fonts used on this website.
- YouTube videos are embedded in privacy-enhanced mode and load only when you press play.
- Google Maps on the Contact page loads only when you tap the map.
Each of these providers handles information under its own privacy policy.
10How we protect your information
Form submissions are stored in a private location on our server that cannot be reached from the web, and are sent by email only to our own team. Access is limited to staff who need it for their work. The website uses an encrypted (HTTPS) connection.
No method of transmission or storage is completely secure. If we become aware of a personal data breach that affects you, we will inform you and the authorities as required by law.
11How long we keep information
- Nominations and enquiries: for as long as needed to evaluate them and to contact you about related editions of our awards, unless you ask us to delete them.
- Invoices, payment and GST records: for the period required by Indian tax and accounting law.
- Photographs and videos of ceremonies: kept as part of our event archive and media pages.
- Server logs: for a limited period for security purposes.
12Your rights
Under the Digital Personal Data Protection Act, 2023 you have the right to:
- ask for a summary of the personal information we hold about you and how we use it;
- ask us to correct, complete or update your information;
- ask us to delete your information, unless we must keep it by law;
- withdraw your consent;
- have your grievance addressed by us; and
- nominate another person to exercise these rights on your behalf in case of death or incapacity.
To use any of these rights, write to us using the details in section 16. We may need to verify your identity before acting on a request. We will respond within a reasonable time and in any case within the time required by law.
13Invitations and updates
We may contact you by phone, email, SMS or WhatsApp about future editions of our awards, summits and events. You can ask us to stop at any time by replying to the message or writing to us, and we will remove you from these communications.
14Children
Our awards are for organisations and professionals. This website is not directed at children under 18, and we do not knowingly collect information from them. If you believe a child has given us personal information, please contact us and we will delete it.
15Changes to this policy
We may update this policy from time to time. The date at the top of this page shows when it was last changed. Significant changes will be highlighted on this page.
16Contact and grievance officer
For any question, request or complaint about your personal information, contact our Grievance Officer, Mr. Sumit Singh:
- Email: [email protected]
- Phone: +91-7678491100
- Post: Topnotch Foundation, A-84, 1st Floor, Sector-4, Noida, Uttar Pradesh 201301, India
We will acknowledge your complaint and try to resolve it promptly. If you are not satisfied with our response, you may approach the Data Protection Board of India once it is in operation.